Status Tracking Guidelines

Overview

This document outlines the standardization of file annotations and status updates across the rolodexter Labs system, ensuring consistent tracking and documentation.

Status Block Format

Updated by: [Author Name]
Oversight: [Oversight Authority]
Last Updated: [YYYY-MM-DD HH:MM:SS UTC]
Completed On: [YYYY-MM-DD] (if applicable)
Status: [active|completed|pending|archived]
Comment: [Brief status note]
Executive Notes: [Executive level comments]

Implementation

Required Fields

  • Updated by: Author making the changes
  • Oversight: Authority overseeing changes
  • Last Updated: Timestamp in UTC
  • Status: Current state of the file/task

Optional Fields

  • Completed On: For finished tasks
  • Comment: Brief status notes
  • Executive Notes: High-level comments

Example Updates

Pending Task

Updated by: rolodexterVS
Oversight: Human Executive Operator
Last Updated: 2025-02-15 14:30:00 UTC
Status: pending
Comment: Implementing new validation rules
Executive Notes: Priority task for Q1

Completed Task

Updated by: rolodexterVS
Oversight: Human Executive Operator
Last Updated: 2025-02-15 16:45:00 UTC
Completed On: 2025-02-15
Status: completed
Comment: Successfully implemented all validation rules
Executive Notes: Approved for production

Automation with GitHub Actions

name: Update Status
on:
  push:
    paths:
      - '**/*.md'
      - '**/*.html'

jobs:
  update-status:
    runs-on: ubuntu-latest
    steps:
      - uses: actions/checkout@v2
      - name: Update Status Block
        run: |
          # Update timestamp
          sed -i "s/Last Updated:.*/Last Updated: $(date -u '+%Y-%m-%d %H:%M:%S UTC')/" "${{ github.event.path }}"
          # Add status block if missing
          if ! grep -q "Status:" "${{ github.event.path }}"; then
            echo -e "\nStatus Block:\nUpdated by: ${{ github.actor }}\nLast Updated: $(date -u '+%Y-%m-%d %H:%M:%S UTC')\nStatus: active" >> "${{ github.event.path }}"
          fi

CSS Styling

.status-block {
    background: var(--bg-secondary);
    border-left: 4px solid var(--accent-color);
    padding: 1rem;
    margin: 1rem 0;
}

.status-item {
    margin: 0.5rem 0;
    font-family: var(--mono-font);
}

.status-label {
    font-weight: 600;
    color: var(--text-primary);
}

.status-completed {
    color: var(--success-color);
}

.status-pending {
    color: var(--warning-color);
}

.status-archived {
    color: var(--muted-color);
}

Next Steps

  1. Update all existing files to include status blocks
  2. Implement GitHub Action for automatic updates
  3. Create documentation for status block usage
  4. Monitor status block consistency